In order to ensure that a space is available you must reserve it in advance. Users can reserve a room using Outlook Calendars either on their desktop or online. This tutorial will cover both. 

Current Rooms: 

Bethlen Home (BH)-


Conference Room

Linden Room

Corporate (CP)-

Conference Room


Learning Center

Heritage Center (HC)-

Large Conference Room

Board Room

Dining Room

If you want to add new rooms send the information to

Using Outlook 2010 on Desktop

Open Outlook and go to the calendar page

Choose New Meeting from the Ribbon

Complete the information you want to send

Click the Rooms button to view all available rooms

click on the room you want to add it, you will see it show up beside Rooms-> then click oK

You will see the room as a recipient and as the location. 

Send your meeting invite and the room will become unavailable for others to reserve

Rooms Using Outlook Online

Login to Outlook (Click for instructions)

Go to Calendar

Click New

Fill out your details

Click in the Add a location or room box, if your option doesn't come up immediately click Add Rooms

You can sort by available rooms OR all rooms

Click the room you want to use

If the room you want is available you can send

Once sent the room will become unavailable for others to reserve.