In order to ensure that a space is available you must reserve it in advance. Users can reserve a room using Outlook Calendars either on their desktop or online. This tutorial will cover both.
Bethlen Home (BH)-
Heritage Center (HC)-
Large Conference Room
If you want to add new rooms send the information to email@example.com
Using Outlook 2010 on Desktop
Open Outlook and go to the calendar page
Choose New Meeting from the Ribbon
Complete the information you want to send
Click the Rooms button to view all available rooms
click on the room you want to add it, you will see it show up beside Rooms-> then click oK
You will see the room as a recipient and as the location.
Send your meeting invite and the room will become unavailable for others to reserve
Rooms Using Outlook Online
Go to Calendar
Fill out your details
Click in the Add a location or room box, if your option doesn't come up immediately click Add Rooms
You can sort by available rooms OR all rooms
Click the room you want to use
If the room you want is available you can send
Once sent the room will become unavailable for others to reserve.